New York State Department of Civil Service Announces Examinations Open to All Qualified Individuals

Correctional Facility Food Administrator 1

Written Test To Be Held
June 13, 2009
Applications Must Be Submitted or Postmarked By
May 04, 2009


Exams Included on This Announcement
Exam Number Exam Title Open to Employees of Salary Salary Grade Fee
00-159 Correctional Facility Food Administrator 1 Correctional Services, Department of $54,723 G-19 $20

Departmental Examination Open To All Qualified Employees of the New York State Department of Correctional Services

This TRANSITION EXAMINATION is one of several concepts included in a Memorandum of Intent agreed to by New York State and CSEA, and is designed to provide opportunities for employees within state service.

An open-competitive examination is being held at the same time as this transition examination. Agencies have the option of making appointments from either list. If you meet the requirements for the open-competitive as well as the transition examination, you may wish to apply for both. The appropriate processing fees must be filed for both the open competitive and transition examination.

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Minimum Qualifications

On or before June 13, 2009, you must be a qualified employee of the New York State Department of Correctional Services and have had three months of permanent competitive, non competitive (including 55-b/55-c), or labor class service in a position allocated to G-14 or higher.

In addition, you must also have:

Either 1: verification of college enrollment in a program in food management or hotel management, leading to an associate's or bachelor's degree. You will be restricted on the list until you submit proof of completion of the program to the Department of Civil Service;*

Or 2: an associate's degree in food management or hotel management with a concentration in food management or 60 hours of college credit including 30 credit hours in courses directly related to food service or involving direct hands-on cooking courses;*

Or 3: a bachelor's degree in food management or hotel management with a concentration in food management.

* Important: If you are qualifying under 1 above, you must submit with your application verification of enrollment on college or university letterhead, or a copy of a current billing statement, or a transcript. If filing on examination application NYS-APP form, you must attach the verification to the form. If filing on the Internet, send the verification, including the exam number, title, and your social security number to: New York State Department of Civil Service, Alfred E. Smith State Office Building, Albany, NY 12239. Attention: S2-IXK.

If you are qualifying under 2 above, you must submit with your application a transcript or course listing of qualifying courses. If you are submitting a transcript, you must identify your qualifying courses. If you are submitting a course listing, include the course title and course number, the name and address of the college or university, and the number of credit hours received per course. Please include this information in the "coursework" section of the online application, in the remarks section of the paper application, or if you need additional space, you can attach more information on a separate sheet of paper.

If you were permanently appointed to a qualifying title on or before March 13, 2009, and have served continuously in this title since that date, you are eligible to file for this examination.

Qualifying Experience for Appointment from the Eligible List

After one year of the service described in the Minimum Qualifications, successful candidates will be qualified for appointment from the eligible list.


  1. In accordance with Section 52.11 of the Civil Service Law, individuals serving permanently in the non-competitive or labor class in a qualifying title (including those serving under section 55-b/55-c) who otherwise meet the requirements for taking these examinations are eligible to compete in this promotion examination.
  2. Your degree or college credit must have been awarded by a regionally accredited college or university or one recognized by the NYS Education Department as following acceptable educational practices. If your degree or college credit was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. You can write to the Examination Information Desk of the NYS Department of Civil Service for a list of acceptable companies who provide this service. You must pay the required evaluation fee.
  3. This examination has special minimum qualifications in addition to the usual "time in service requirement." If you are filing on the Internet, please list all pertinent information online. If you are applying on NYS-APP Application Form, you must list all pertinent information on the Application Form. Attach additional sheets to your application if needed.

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As a Correctional Facility Food Administrator 1, you would be responsible for the total management of a food service operation for a shock incarceration facility, or for a correctional facility with between 300 and 799 beds, or you would assist a Correctional Facility Food Administrator 2 in the management of a food service operation of a facility with 2,000 beds or more. This responsibility includes, but is not limited to, the supervision of all subordinate food service staff and inmates assigned to work in the food service area, and the assurance that the food service operation is in compliance with the policies and procedures established by the New York State Department of Correctional Services Division of Nutritional Services and New York State Department of Health State Sanitary Code subpart 14-1. Additionally, you may perform duties normally assigned to subordinate staff, on an as needed basis.

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Subject of Examination

There will be a written test which you must pass in order to be considered for appointment. The written test is designed to test for knowledge, skills, and/or abilities in such areas as:

  1. Administrative supervision - These questions test for knowledge of the principles and practices involved in directing the activities of a large subordinate staff, including subordinate supervisors. Questions relate to the personal interactions between an upper level supervisor and his/her subordinate supervisors in the accomplishment of objectives. These questions cover such areas as assigning work to and coordinating the activities of several units, establishing and guiding staff development programs, evaluating the performance of subordinate supervisors, and maintaining relationships with other organizational sections.
  2. Food preparation and management - These questions will test for knowledge of the proper way to manage a large-scale meal program. They will cover topics such as sanitation and storage, food preparation and service, menu planning, basic nutrition and regulations and internal controls pertaining to institutional food service.
  3. Office record keeping - These questions test your ability to perform common office record keeping tasks. The test consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents.

If you pass, your seniority credit(s), if any, will be included in the computation of your final score. Rank on the eligible list will be determined after adding any wartime veterans' credits to your final passing score.

Credit for Seniority

Seniority is credited at the rate of one credit for each five-year period (or fraction thereof), excluding the first year of service.

Test Guide

A Guide to the Written Test for Correctional Facility Food Administrator 1 is available. You may also email the Exams Information Desk at the Department of Civil Service at or call (518) 457-6216 inside the Albany area, or 1-877-697-5627 outside the Albany area, to request a copy of this material.

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How To Apply

This announcement is for viewing purposes only.

Additional Information

New York State is an Equal Opportunity Employer

It is the policy of the State of New York to provide for and promote equal opportunity in employment, compensation and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

Religious Accommodation

Most written tests are held on Saturdays. If you cannot take the test on the announced test date, due to a conflict with a religious observance or practice, check the box under “Religious Accommodation.” We will make arrangements for you to take the test on a different date (usually the following day).

Reasonable Accommodations in Testing

In addition, it is the policy of the Department of Civil Service, in accordance with the New York State Human Rights Law and the Americans with Disabilities Act, to provide qualified persons with disabilities equal employment opportunity and equal opportunity to participate in and receive the benefits, services, programs, and activities of the Department. It is the policy of the Department to provide such persons reasonable accommodations and reasonable modifications as are necessary to enjoy equal opportunity. Persons with disabilities who require an accommodation to participate in an examination must note this on their applications. Further information is available from the Special Arrangements Unit of the Department of Civil Service at 518-457-2487 [press 2, then press 2] in the Albany area, toll free at 1-877-697-5627 [press 2, then press 2], or via TDD (telecommunications device for the deaf) at 518-457-8480.

Admission to Examination

Notice to appear for the test may be conditional as review of applications may not be made until after the test. If you have not received your notice to appear for the written test three days before the date of the test, call 518-474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1].

Multiple Examinations Scheduled for the Same Day

With the exception of written tests announced by New York City, if you have applied to take a written test announced by a local jurisdiction (county, town, city) scheduled to be held on the same test date as this written test, you must call 518-474-6470 in the Albany area or toll free at 1-877-697-5627 [press 2, then press 1], no later than two weeks before the test date, to make arrangements for taking all tests at one test site. All tests will be held at the state examination center.

Eligibility for Examination

To be eligible to compete in this examination, you must be employed in the specified department or agency on a permanent or contingent permanent basis in the competitive class, or in the non-competitive class or labor class if specifically noted on this announcement (or be on an appropriate preferred list), and have the specified time in the specified title or salary grade. You may not compete in a test for a title if you are permanently employed in that title (unless you are still on probation) or in a higher direct line of promotion.

S2/TB2 IXK-vla
Issued: 3/27/09

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