NEW YORK STATE
APPLICATIONS ACCEPTED CONTINUOUSLY
KEYBOARD SPECIALIST 1
Appointees who work in the five boroughs of New York City or in Nassau, Suffolk, Rockland, or WestchesterCounties will receive an additional $1,302 annual downstate adjustment. Appointees who work in Dutchess, Orange, or Putnam Counties will receive an additional $651 annual Mid-Hudson adjustment.
MINIMUM QUALIFICATIONS: There are no minimum education requirements for this examination. You must be able to read, write, and speak English and must be able to follow both written and spoken instructions. In addition, you must be able to type at the rate of at least 35 words per minute, with at least 96% accuracy.
In the Greater Albany Area – Testing is conducted continuously
Examination Number 20-670:
|Area 0||Albany, Columbia, Fulton, Greene, Montgomery, Rensselaer, Saratoga, Schenectady, Schoharie, Warren and Washington Counties|
Examination No. 20-670 is used to fill Keyboard Specialist 1 vacancies in the Greater Albany Area in the counties listed above. Testing for this examination is conducted on certain weekdays, evenings, and Saturdays in the Computer-Based Testing and Training (CBTT) facility at the Department of Civil Service, now located in the Alfred E. Smith State Office Building in Downtown Albany. When you take your KBS 1 examination in the CBTT facility, you will take both the multiple-choice test and the typing performance test in one session. You will receive your examination score at the end of the testing session on the day you are tested.
Outside of the Greater Albany Area – See test schedule below
|20-661||Area 1||Clinton, Essex, Franklin, Hamilton|
|20-662||Area 2||Herkimer, Jefferson, Lewis, Oneida, Oswego, St. Lawrence|
|20-663||Area 3||Broome, Cayuga, Chenango, Cortland, Madison, Onondaga, Otsego, Tioga, Tompkins|
|20-664||Area 4||Chemung, Livingston, Monroe, Ontario, Schuyler, Seneca, Steuben, Wayne, Yates|
|20-665||Area 5||Allegany, Cattaraugus, Chautauqua, Erie, Genesee, Niagara, Orleans, Wyoming|
|20-666||Area 6||Delaware, Dutchess, Orange, Putnam, Sullivan, Ulster|
|20-667||Area 7||Rockland, Westchester|
|20-668||Area 8||Nassau, Suffolk|
|20-669||Area 9||Bronx, New York (Manhattan/Ward's Island), Queens, Kings (Brooklyn), Richmond (Staten Island)|
For Examination Numbers 20-661 through 20-669, tests will be held on the test dates listed below.
|SCHEDULED TEST DATES||APPLICATION DEADLINE DATE *|
|April 28, 2007||March 26, 2007|
|October 13, 2007||September 10, 2007|
* Application deadline is the last date to file an application for that test date. Applications postmarked after the deadline date will be scheduled for the next test date.
THE POSITION: Keyboard Specialist 1 is the entry-level position in the secretarial field, which can lead to promotion opportunities in a rewarding career with New York State government. Most departments and agencies of New York State employ Keyboard Specialists. These positions are located in many agencies at various locations throughout the state.
DUTIES: As a Keyboard Specialist 1, you would spend the majority of your work time operating a standard keyboard, usually a computer. You would receive and organize work to be typed and determine document format. You would type correspondence, documents, records, and other written material from various sources in final or draft form using handwritten/marked copy, rough drafts, and recordings or data from various source material. You would review work to ensure compliance with accepted office practices including correct layout, spelling, punctuation and grammar, and discuss any problems and possible solutions with the author. You would set up equipment, margins, spacing, etc., and perform routine maintenance. You may also operate office machines, such as copiers and fax machines; distribute incoming mail; maintain files; refer visitors, telephone calls, and messages to the appropriate staff member; assist and train other employees; and perform other office duties as required.
The position of Data Entry Machine Operator Trainee, equivalent to Grade 5 ($23,119 effective 4/1/07) is also filled from this examination. There is a six-month on-the-job traineeship. After successful completion of the traineeship, you will be advanced to Grade 6 ($24,414 effective 4/1/07) without further examination. The traineeship may be shortened if you already have data entry machine operator experience.
The position of Law Department Document Specialist Trainee 1, equivalent to Grade 6 ($24,414 effective 4/1/07), is also filled from this examination. These positions exist only in the Office of the Attorney General and are limited in number. You would support the work of Department attorneys by selecting the proper format and typing legal documents, checking legal citations, and editing documents to ensure they conform to the format requirements and time frames required by a variety of courts. There is an eighteen-month traineeship that consists of on-the-job training and mandatory classroom training. After successful completion of twelve months, you will advance to the Trainee 2 level, equivalent to a Grade 8 ($27,215 effective 4/1/07). Upon successful completion of the remaining six months of the traineeship, you will advance to Law Department Document Specialist, Grade 9 ($28,733 effective 4/1/07) without further examination.
Spanish Language Positions: If you are considered for appointment to a Spanish language position, you must demonstrate proficiency in the Spanish language at a level that will assure your ability to properly perform the duties of the position. If other language parenthetics are established, these lists will also be used to fill those positions. You will be required to demonstrate your language proficiency at an acceptable level at the time of interview.
A $20 processing fee MUST accompany your application. Only one fee is required, regardless of the number of examination numbers you select. See HOW TO APPLY for more information. If you apply for a test outside of the Greater Albany area: After applying for the area(s) where you are willing to work, you will be scheduled to take the multiple-choice portion of the test at the nearest test center based on your zip code. A notice will be sent to you the week before the test telling you where to appear. If you pass the multiple-choice test and you are considered for appointment, your typing performance test will be administered at the time of your FIRST JOB INTERVIEW.
SUBJECTS OF EXAMINATION: There will be a multiple-choice test and a typing performance test. If you pass the multiple-choice test you must also pass the typing performance test or provide documentation that you have taken a typing test and met the requirements of at least 35 words per minute, with at least 96% accuracy within the past five years. You must pass both tests to be considered for appointment. (Documentation accepted - see "Waiver of Typing Performance Test" in Note No. 2).
Scope of Multiple-Choice Test: The multiple-choice test tests for knowledge, skills and/or abilities in such areas as:
Scope of Typing Performance Test: The Typing Performance Test uses a standard keyboard and is given on a personal computer (PC). No prior knowledge of software is required. The test is five minutes long and is preceded by a three-minute practice session. You are to enter as much of the passage as you can during the time available. You will be tested on keying speed and accuracy. To pass, you must enter the text at a rate of at least 35 words per minute, with at least 96% accuracy. For example, if you enter the text at 35 words per minute, the maximum allowable number of errors is 7. All in-between speeds are rounded in the candidate’s favor. You will have a maximum of four attempts to be successful on the typing.
HOW TO APPLY: Use FORM OC-APP, APPLICATION FOR NYS EXAMINATIONS OPEN TO THE PUBLIC. Forms are available (by mail or in person) at these offices of the New York State Department of Civil Service: Alfred E. Smith State Office Building, Albany, NY, 12239; the Adam Clayton Powell, Jr. State Office Building, 163 West 125th Street, New York, NY, 10027; the Edward A. Rath Building, 95Franklin Street, Room 625, Buffalo, NY, 14202; and the Kingsbrook Jewish Medical Center, 585 Schenectady Avenue, Lefrak Building, Room 106, Brooklyn, NY 11203-1891 or by e‑mailing us at email@example.com. State employees may obtain examination applications at their agency or facility personnel or business office. DO NOT USE INTERAGENCY MAIL.
Mail your completed application to:
The NYS Department of Civil Service reserves the right to reject for lateness or to accept applications filed after the advertised filing period. All statements you make on your application are subject to investigation.
INFORMATION FOR CANDIDATES
TO USE THE APPLICATION FORM OC-APP
WHEN APPLYING FOR THESE EXAMINATIONS