Business Document Specialist 1

Grade 09

New York State has approximately 44 positions* in this title statewide. You may view a breakdown of positions by county. This position exists in State, Department of. View links to all New York State agencies including agencies that have this title. For more information, New York State employees can contact the Career Mobility Office at (518) 485-6199 or (800) 553-1322. If you are not a current New York State employee, you can use the Department of Civil Service Web site to explore possible employment opportunities.

*The number of positions is approximate and represents the number of positions established (both filled and vacant); it is not an indication or reference to position type or duration, or intent to be filled. If you are viewing a trainee title, please note this number reflects the number of positions established at the journey level. Agencies may fill at the trainee level(s) or at the journey level based on employee qualifications. GOT-IT does not provide information on any job postings or job availability. For information on current job postings, please visit State Jobs NY. You may also visit specific New York State Agency websites for information about an agency and its job opportunities.

Career Ladder

A listing of titles that are most commonly used as steps for upward mobility for this title series. The salary schedule for this career ladder is also available.

  1. Business Document Specialist Trainee

    Similar to Grade 06

  2. Business Document Specialist 1

    Grade 09

  3. Business Document Specialist 2

    Grade 11

  4. Business Document Specialist 3

    Grade 14

  5. Business Document Specialist 4

    Grade 17

  6. Business Document Specialist 5

    Grade 20

Summary of Job Description

Business Document Specialist 1: under the supervision of a Business Document Specialist 2, uses computers to search and extract information from the Corporations Division's records and uses the data to assist customers and/or their representatives; explains what information is on file and what it means; searches existing records to determine name availability for corporations, limited liability companies and limited partnerships; determines whether names contain prohibited words or phrases, and refers customers to appropriate agencies to obtain consents for the restricted words or phrases; directs customers and/or their representatives to the section of law governing an activity for clarification on agency requirements or assistance in preparing documents; answers questions regarding certificates of assumed names, filing and service fees, filings under the Uniform Commercial Code, Trademarks, Servicemarks, Apostiles and Games of Chance; collects fees and accounts for all work and fees processed each day; refers inquiries that fall outside the responsibilities of the Division of Corporations to appropriate sources.

View the classification standard for this title, on the Classification and Compensation webpage.

The NYS Title and Salary Plan provides additional information regarding other titles. If there is a classification standard available there will be a link under the column labeled STD. NO. If no link is available there is no classification standard available at this time for that title.

Summary of Minimum Qualifications

Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available on the announcement.

You must take and pass a Civil Service examination in order to be considered for this position.

The examination that is used to fill this position is called the Beginning Office Assistant examination. There are no minimum education or experience requirements for this examination.

For informational purposes only, click on the examination number(s) listed below to see the current or previous examination(s) that are used to fill this title.


How to Apply

When this examination is scheduled to be held, the announcement can be found on the Department of Civil Service, Examination Announcements web page. If you do not see an examination currently scheduled please check back on a monthly basis or sign up for announcement notification by email so that you will automatically be notified when new examinations are being offered.

Career Mobility

Career mobility is not just limited to the titles in the Career Ladder, above. Additional movement may be achieved through other examinations, additional education and/or work experience or transfer opportunities. For additional information or clarification of transfer determinations, current State employees should contact the Career Mobility Office. Visit ELMS Online to view established open-competitive, promotion, and transition eligible lists. If you are not a current New York State employee, see Employment Opportunities with New York State and find out how to become a New York State employee.

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