Department of Civil Service

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Positions

This title exists in State, Department of and has approximately 34 positions.

*The number of positions is approximate and represents the number of positions established (both filled and vacant); it is not an indication or reference to position type or duration, or intent to be filled.

Career Ladder

A listing of titles that are most commonly used as steps for upward mobility for this title series.

Salary Information for Business Document Specialist Trainee

Title	Grade	Hiring Rate/yr	Job Rate/yr
Business Document Specialist Trainee	06	$35,177	$43,521
Business Document Specialist 1	09	$41,399	$50,884
Business Document Specialist 2	11	$46,306	$56,743
Business Document Specialist 3	14	$54,860	$66,634
Business Document Specialist 4	17	$61,516	$78,307
Business Document Specialist 5	20	$72,032	$91,381

All salary grades for trainees titles are Non-Statutory (NS) equated to the salary grade identified. These grade equations apply to the starting salaries in their respective salary schedule for the traineeship levels.

This title may exist in more than one negotiating unit. This salary schedule represents the most typical salary for this title. Click here to view additional salary information regarding the various bargaining units.

An individual's final salary is determined by the Office of the State Comptroller. This salary schedule does not reflect any Special Salary Treatments

Job Duties

As a Business Document Specialist 2, you would be assigned to corporation and business entity filings and provide technical assistance to individuals and review documents filed under the corporation laws, partnership law, limited liability company law, and related miscellaneous laws. You would review certificates for compliance with laws; determine the applicable section of law of the filing; ensure that all required consents from other State agencies accompany a proposed filing; prepare written correspondence to explain problems or filing deficiencies to customers or their representatives; return deficient certificates for correction; answer more difficult questions and requests for records by attorneys, paralegals, and their staff; explain statutory requirements and defend the agency's policies and procedures regarding these requirements; calculate tax on shares for the purpose of reinstatement; and create computerized index record for all filings.

View the classification standard for this title which illustrates the nature, extent and scope of duties and responsibilities of the classes they describe.

Summary of Minimum Qualifications

Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available on the announcement.

You must take and pass a Civil Service examination in order to be considered for this position.

For New York State employees: On or before the date of the examination, you must be a qualified employee of the New York State Department of State and have had three months of permanent competitive or 55-b/55-c service:

Either A. as a Business Document Specialist 1 or a Business Document Specialist Trainee;

Or B. in any position at Grade 9 or above.

Only the title or titles listed are qualifying.

If you were permanently appointed to a qualifying title on or before December 23, 2023, and have served continuously in this title since that date, you are eligible to file for this examination.

For informational purposes only, click on the examination number(s) listed below to see the current or previous examination(s) that are used to fill this title.

31-099010

Please note: qualifications for this position may be subject to change. Job postings on StateJobsNY will contain the most up-to-date qualifications.

How to Apply

When this examination is scheduled to be held, the announcement can be found on the Department of Civil Service, Examination Announcements web page. If you do not see an examination currently scheduled please check back on a monthly basis or sign up for email notification so that you will automatically be notified when new examinations are being offered.

Mobility Options

Career mobility is not just limited to the titles in the career ladder. Additional movement may be achieved through transfer or other examinations.

For additional information or clarification of transfer determinations, current State employees should contact the Career Mobility Office at (518) 485-6199 or (800) 553-1322.

You can also visit ELMS Online to view established open-competitive, promotion, and transition eligible lists.