Incarcerated Records Coordinator 1 - Grade 14
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Positions
This title exists in Corrections and Community Supervision and has approximately 50 positions.
*The number of positions is approximate and represents the number of positions established (both filled and vacant); it is not an indication or reference to position type or duration, or intent to be filled.
Career Ladder
A listing of titles that are most commonly used as steps for upward mobility for this title series.
| Title | Grade | Hiring Rate/yr | Job Rate/yr |
|---|---|---|---|
| Incarcerated Records Coordinator 1 | 14 | $53,764 | $68,630 |
| Incarcerated Records Coordinator 2 | 18 | $66,951 | $85,138 |
All salary grades for trainees titles are Non-Statutory (NS) equated to the salary grade identified. These grade equations apply to the starting salaries in their respective salary schedule for the traineeship levels.
This title may exist in more than one negotiating unit. This salary schedule represents the most typical salary for this title. Click here to view additional salary information regarding the various bargaining units.
An individual's final salary is determined by the Office of the State Comptroller. This salary schedule does not reflect any Special Salary Treatments
Job Duties
As an Incarcerated Records Coordinator 1, you would perform any number of the following duties: training and supervision of subordinate staff; receiving and discharging of incarcerated individuals; maintaining official records of incarcerated individuals' commitment and sentence, transfer, or release; maintaining custody of incarcerated individual property; preparing reports; scheduling and recording results of Parole Board hearings; arranging and scheduling incarcerated individual movement; acting on warrants from various jurisdictions on incarcerated individuals currently in custody; assisting and advising management in various areas related to incarcerated individual records; computing incarcerated individual time in accordance with sentences on commitment and subsequent decisions affecting incarcerated individual time; and compiling data for the Attorney General's Office on behalf of the department in relation to defense of departmental employees. You might be required to testify in state or local courts on behalf of state employees or as a witness on behalf of incarcerated individuals or incarcerated individual advocates. Incarcerated Records Coordinator 2 positions are generally located in facilities with large incarcerated individual population and/or a specialized mission or program.
View the classification standard for this title which illustrates the nature, extent and scope of duties and responsibilities of the classes they describe.
Summary of Minimum Qualifications
Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available on the announcement.
You must take and pass a Civil Service examination in order to be considered for this position.
On or before the date of the examination, you must be a qualified employee of the New York State Department of Corrections and Community Supervision and have had three months of permanent competitive, non-competitive NY HELPS*, or 55-b/55-c service as shown below. If you have received a permanent appointment to a qualifying title listed and served provisionally** in that title immediately preceding your permanent appointment, such provisional service may be counted towards meeting the time in title required for this examination.
Either 1. in an office assistant, clerical, or keyboarding title allocated to Grade 9 or higher, or as an Offender Rehabilitation Aide, Offender Rehabilitation Aide (Spanish Language), Program Aide, or Program Aide (Spanish Language);
Or
2. as an Office Assistant 1 (Keyboarding).
***Due to the August 21, 2025 title structure change, permanent competitive, non-competitive NY HELPS or 55-b/55-c service as an Inmate Records Coordinator 1 is also qualifying.
A list of qualifying office assistant, clerical, and keyboarding titles allocated to Grade 9 or higher are available at: https://www.cs.ny.gov/examannouncements/announcements/31503020qualifying.cfm.
Only the title or titles listed are qualifying.
For informational purposes only, click on the examination number(s) listed below to see the current or previous examination(s) that are used to fill this title.
31-503020
Please note: qualifications for this position may be subject to change. Job postings on StateJobsNY will contain the most up-to-date qualifications.
How to Apply
When this examination is scheduled to be held, the announcement can be found on the Department of Civil Service, Examination Announcements web page. If you do not see an examination currently scheduled please check back on a monthly basis or sign up for email notification so that you will automatically be notified when new examinations are being offered.
Mobility Options
Career mobility is not just limited to the titles in the career ladder. Additional movement may be achieved through transfer or other examinations.
For additional information or clarification of transfer determinations, current State employees should contact the Career Mobility Office at (518) 485-6199 or (800) 553-1322.
You can also visit ELMS Online to view established open-competitive, promotion, and transition eligible lists.