Inmate Records Coord 1

Grade 14

New York State has approximately 50 positions* in this title statewide. You may view a breakdown of positions by county. This position exists in Corrections and Community Supervision. View links to all New York State agencies including agencies that have this title. For more information, New York State employees can contact the Career Mobility Office at (518) 485-6199 or (800) 553-1322. If you are not a current New York State employee, you can use the Department of Civil Service Web site to explore possible employment opportunities.

*The number of positions is approximate and represents the number of positions established (both filled and vacant); it is not an indication or reference to position type or duration, or intent to be filled. If you are viewing a trainee title, please note this number reflects the number of positions established at the journey level. Agencies may fill at the trainee level(s) or at the journey level based on employee qualifications. GOT-IT does not provide information on any job postings or job availability. For information on current job postings, please visit State Jobs NY. You may also visit specific New York State Agency websites for information about an agency and its job opportunities.

Career Ladder

A listing of titles that are most commonly used as steps for upward mobility for this title series. The salary schedule for this career ladder is also available.

  1. Inmate Records Coord 1

    Grade 14

  2. Inmate Records Coord 2

    Grade 18

Summary of Job Description

As an Inmate Records Coordinator 1, you would perform any number of the following duties: training and supervision of subordinate staff; receiving and discharging of incarcerated individuals; maintaining official records of incarcerated individuals' commitment and sentence, transfer, or release; maintaining custody of incarcerated individual property; preparing reports; scheduling and recording results of Parole Board hearings; arranging and scheduling incarcerated individual movement; acting on warrants from various jurisdictions on incarcerated individuals currently in custody; assisting and advising management in various areas related to incarcerated individual records; computing incarcerated individual time in accordance with sentences on commitment and subsequent decisions affecting incarcerated individual time; and compiling data for the Attorney General's Office on behalf of the department in relation to defense of departmental employees. You might be required to testify in state or local courts on behalf of state employees or as a witness on behalf of incarcerated individuals or incarcerated individual advocates. Inmate Records Coordinator 2 positions are generally located in facilities with large incarcerated individual population and/or a specialized mission or program.

View the classification standard for this title, on the Classification and Compensation webpage.

The NYS Title and Salary Plan provides additional information regarding other titles. If there is a classification standard available there will be a link under the column labeled STD. NO. If no link is available there is no classification standard available at this time for that title.

Summary of Minimum Qualifications

Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available on the announcement.

You must take and pass a Civil Service examination in order to be considered for this position.  

On or before the date of the examination, you must be a qualified employee of the New York State Department of Corrections and Community Supervision and have had three months of permanent competitive or 55-b/55-c service as follows:

Either 1. in an office assistant, clerical, or keyboarding title allocated to Grade 9 or higher, or as an Offender Rehabilitation Aide, Offender Rehabilitation Aide (Spanish Language), Program Aide, or Program Aide (Spanish Language);

Or 2. as an Office Assistant 1 (Keyboarding).

For informational purposes only, click on the examination number(s) listed below to see the current or previous examination(s) that are used to fill this title.


How to Apply

This title is filled via promotion by the agency or agencies which have this title. Candidates must have had appropriate service in the promotional field for this title to be eligible for consideration. Applicants must apply directly to the agency or agencies that have this title.

Career Mobility

Career mobility is not just limited to the titles in the Career Ladder, above. Additional movement may be achieved through other examinations, additional education and/or work experience or transfer opportunities. For additional information or clarification of transfer determinations, current State employees should contact the Career Mobility Office. Visit ELMS Online to view established open-competitive, promotion, and transition eligible lists. If you are not a current New York State employee, see Employment Opportunities with New York State and find out how to become a New York State employee.

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