GOT-IT

Admnv Assistant Trainee 2

Similar to Grade 10

New York State has approximately 4570 positions* in this title statewide. You may view a breakdown of positions by county. This position exists in various agencies statewide. View links to all New York State agencies including agencies that have this title. For more information, New York State employees can contact the Career Mobility Office at (518) 485-6199 or (800) 553-1322. If you are not a current New York State employee, you can use the Department of Civil Service Web site to explore possible employment opportunities.

*The number of positions is approximate and represents the number of positions established (both filled and vacant); it is not an indication or reference to position type or duration, or intent to be filled. If you are viewing a trainee title, please note this number reflects the number of positions established at the journey level. Agencies may fill at the trainee level(s) or at the journey level based on employee qualifications. GOT-IT does not provide information on any job postings or job availability. For information on current job postings, please visit State Jobs NY. You may also visit specific New York State Agency websites for information about an agency and its job opportunities.

Career Ladder

A listing of titles that are most commonly used as steps for upward mobility for this title series. The salary schedule for this career ladder is also available.

  1. Admnv Assistant Trainee 1

    Similar to Grade 08

  2. Admnv Assistant Trainee 2

    Similar to Grade 10

  3. Admnv Assistant 1

    Grade 11

  4. Admnv Assistant 2

    Grade 15

Upon successful completion of 12 months as Admnv Assistant Trainee 2, you will automatically advance to Admnv Assistant 1.

Note on Traineeships: When current State employees with prior graded State service transition into traineeships, there will be cases where these individuals will be compensated at a higher rate than the hiring rate of the "equated salary grade" of a traineeship. Specifically, in these cases, the starting compensation of a traineeship will be the higher of either: 1) the hiring rate of the "equated salary grade;" or 2) an employee's current graded salary. For those current State employees with no prior graded service who transition into traineeships, these individuals will be compensated at the hiring rate of the "equated salary grade." Overall, because of the various intricacies associated with the State's salary mechanics, the Office of the State Comptroller should be consulted regarding the actual compensation paid to any State employee transiting to a traineeship.

Summary of Job Description

The Administrative Assistant title series was created effective October 31, 2019; it consolidated different secretarial titles as well as established a two-year traineeship.  Please visit Employee FAQs  if you were an employee impacted by this consolidation.  Please visit Traineeship FAQs for more information about the traineeship.

As an Administrative Assistant Trainee 2, you would perform the duties of an Administrative Assistant 1 but at a more basic level.  You may assist in: establishing office procedures; designing filing systems; implementing policies and procedures; maintaining efficient work flow; resolving day-to-day operational problems; responding to phone calls; sorting mail; organize, expediting and following up on projects; and coordinating information flow by acting as liaison among executives, staff, other employees and the public.  
Trainees will receive a combination of structured training, on-the-job training, and/or practical job performance to gain the knowledge and experience necessary to function at the full performance level.

Coursework Requirements: During the course of the traineeship, trainees must complete coursework in mandatory and elective areas.  

Mandatory Coursework: trainees must complete the following core courses: Microsoft Word Basics; Customer Service; Organized Office Worker; and Successful Business Writing.
Elective Coursework: In addition to the mandatory courses, trainees must also complete an additional 4 elective courses in the following competencies: Professionalism & Self-Management, Verbal & Written Communication, Interpersonal & Customer Relations, and Computer Skills & Technology. Agencies will determine acceptable elective coursework for the position being filled.

The elective coursework requirements are generally completed while serving as an Administrative Assistant Trainee 2.  All mandatory and elective coursework requirements must be completed before completing the traineeship and advancing to Administrative Assistant 1.

There is no classification standard available at this time for this title. For additional information regarding other titles this will bring you to the NYS Title and Salary Plan. If there is a classification standard available there will be a link under the column labeled STD NO. If no link is available there is no classification standard available at this time for that title.

Summary of Minimum Qualifications

Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available on the announcement.

There is no examination currently connected with this title.  It is expected that most competitive appointments will be made through trainee advancement or voluntary transfer.  

Trainee Advancement: You may advance from Administrative Assistant Trainee 1 to Administrative Trainee 2 if you have served at the Trainee 1 level for one year and have completed the mandatory core coursework requirements.  

Voluntary Transfer: To be eligible for transfer, you generally must have at least one year of permanent service in a qualifying title or titles.  In addition, you must have passed an appropriate keyboarding test and have met the mandatory coursework requirements.  Please contact the Career Mobility Office to discuss your transfer eligibility.    

Keyboarding Test:  Prior to appointment, you must have passed an appropriate keyboarding test that demonstrates your ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy.  You will not need to take this test if you have served in an appropriate keyboarding title.  

Coursework Requirements: Prior to appointment, you must have completed the four mandatory administrative courses- Microsoft Word Basics; Customer Service; Organized Office Worker; and Successful Business Writing.

For informational purposes only, click on the examination number(s) listed below to see the current or previous examination(s) that are used to fill this title.

How to Apply

When this examination is scheduled to be held, the announcement can be found on the Department of Civil Service, Examination Announcements web page. If you do not see an examination currently scheduled please check back on a monthly basis or sign up for announcement notification by email so that you will automatically be notified when new examinations are being offered.

Career Mobility

Career mobility is not just limited to the titles in the Career Ladder, above. Additional movement may be achieved through other examinations, additional education and/or work experience or transfer opportunities. For additional information or clarification of transfer determinations, current State employees should contact the Career Mobility Office. Visit ELMS Online to view established open-competitive, promotion, and transition eligible lists. If you are not a current New York State employee, see Employment Opportunities with New York State and find out how to become a New York State employee.

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