Assnt Office Services Manager

Grade 18

New York State has approximately 62 positions* in this title statewide. You may view a breakdown of positions by county. This position exists in various agencies statewide. View links to all New York State agencies including agencies that have this title. For more information, New York State employees can contact the Career Mobility Office at (518) 485-6199 or (800) 553-1322. If you are not a current New York State employee, you can use the Department of Civil Service Web site to explore possible employment opportunities.

*The number of positions is approximate and represents the number of positions established (both filled and vacant); it is not an indication or reference to position type or duration, or intent to be filled. If you are viewing a trainee title, please note this number reflects the number of positions established at the journey level. Agencies may fill at the trainee level(s) or at the journey level based on employee qualifications. GOT-IT does not provide information on any job postings or job availability. For information on current job postings, please visit State Jobs NY. You may also visit specific New York State Agency websites for information about an agency and its job opportunities.

Career Ladder

A listing of titles that are most commonly used as steps for upward mobility for this title series. The salary schedule for this career ladder is also available.

  1. Assnt Office Services Manager

    Grade 18

  2. Office Srvs Manager

    Grade 23

Summary of Job Description

As an Assistant Office Services Manager, depending upon agency assignment, you would independently or under direct supervision plan, coordinate, administer, and supervise staff performing the office services functions for your agency. This may include overseeing space utilization, office equipment selection and maintenance, property management, building health and safety and security, warehouse and supply room operations, telecommunications, mailroom operations, fleet management, parking, records retention and print operations. You may meet with agency customers to determine space requirements; coordinate telephone changes; supervise an agency mailroom, warehouse or inventory operation; direct the use and maintenance of agency fleet; develop and oversee scheduling and operation of printing services; and oversee agency building access. In addition, you would supervise staff which includes preparing performance evaluations, probationary reports, and traineeship plans.

View the classification standard for this title, on the Classification and Compensation webpage.

The NYS Title and Salary Plan provides additional information regarding other titles. If there is a classification standard available there will be a link under the column labeled STD. NO. If no link is available there is no classification standard available at this time for that title.

Summary of Minimum Qualifications

Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available on the announcement.

You must take and pass a Civil Service examination in order to be considered for this position. There are two examinations used to fill this title. Please note that some employees of New York State may qualify for both.

For qualified employees of New York State:
On or before the date of examination, you must be a qualified employee of New York State and have had three months of permanent competitive or 55-b/55-c service as an Office Assistant 3, Program Aide, Head Mail & Supply Clerk, Head File Clerk, Stores & Mail Operations Supervisor, Head Stores Clerk, Public Buildings Manager 1, Assistant Purchasing Agent, or Head Offset Printing Machine Operator.

For all qualified individuals:
On or before the date of examination, you must have six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.

Substitution: A bachelor's or higher degree may substitute for four years of the non-supervisory experience. An associate's degree may substitute for two years of the non-supervisory experience.

For informational purposes only, click on the examination number(s) listed below to see the current or previous examination(s) that are used to fill this title.

00-438 26-542

How to Apply

When this examination is scheduled to be held, the announcement can be found on the Department of Civil Service, Examination Announcements web page. If you do not see an examination currently scheduled please check back on a monthly basis or sign up for announcement notification by email so that you will automatically be notified when new examinations are being offered.

Career Mobility

Career mobility is not just limited to the titles in the Career Ladder, above. Additional movement may be achieved through other examinations, additional education and/or work experience or transfer opportunities. For additional information or clarification of transfer determinations, current State employees should contact the Career Mobility Office. Visit ELMS Online to view established open-competitive, promotion, and transition eligible lists. If you are not a current New York State employee, see Employment Opportunities with New York State and find out how to become a New York State employee.

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