DHSES Program Administrator 3

Grade 25

New York State has approximately 9 positions* in this title statewide. You may view a breakdown of positions by county. This position exists in Homeland Security and Emergency Services, Div of. View links to all New York State agencies including agencies that have this title. For more information, New York State employees can contact the Career Mobility Office at (518) 485-6199 or (800) 553-1322. If you are not a current New York State employee, you can use the Department of Civil Service Web site to explore possible employment opportunities.

*The number of positions is approximate and represents the number of positions established (both filled and vacant); it is not an indication or reference to position type or duration, or intent to be filled. If you are viewing a trainee title, please note this number reflects the number of positions established at the journey level. Agencies may fill at the trainee level(s) or at the journey level based on employee qualifications. GOT-IT does not provide information on any job postings or job availability. For information on current job postings, please visit State Jobs NY. You may also visit specific New York State Agency websites for information about an agency and its job opportunities.

Career Ladder

A listing of titles that are most commonly used as steps for upward mobility for this title series. The salary schedule for this career ladder is also available.

  1. DHSES Program Administrator Tr 1

    Similar to Grade 13

  2. DHSES Program Administrator Tr 2

    Similar to Grade 14

  3. DHSES Program Administrator 1

    Grade 18

  4. DHSES Program Administrator 2

    Grade 23

  5. DHSES Program Administrator 3

    Grade 25

  6. DHSES Program Manager

    Grade 29

Summary of Job Description

As a DHSES Program Administrator 3, you will serve as the primary contact on various disaster related recovery programs and supervise the daily activities of the professional staff. Typical duties include: overseeing all daily activities of the assigned Recovery unit; organizing, prioritizing and coordinating the preparation of section work plans and identifying key
deliverables, lead responsibility and critical dates; reviewing staff work and ensure staff is trained and proficient in all tasks; coordinating recovery resources for declared and undeclared events and program information with established local Long Term Recovery Groups; providing subject matter expertise and interpreting rules and regulations as required for staff and other stakeholders; facilitating the delivery and production of training courses and constituent briefings throughout the state; monitoring and tracking multiple grants, projects, financial information and reconciliations, and issues from start through final resolution and make recommendations concerning program effectiveness; deploying staff to support the State Emergency Operations Center or field offices during emergency or disaster activations and ongoing events; deploying and acting as the liaison to operational FEMA/State Joint Field Offices during declared disasters; preparing and delivering comprehensive written and verbal status reports, briefings, presentations, correspondence and related critical data; and supervising subordinate staff.

View the classification standard for this title, on the Classification and Compensation webpage.

The NYS Title and Salary Plan provides additional information regarding other titles. If there is a classification standard available there will be a link under the column labeled STD. NO. If no link is available there is no classification standard available at this time for that title.

Summary of Minimum Qualifications

Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available on the announcement.

You must take and pass a civil service examination to qualify for this position.

On or before the date of the examination you must have:


1. eight years of experience as listed below, which must include one year of supervision of subordinate staff;*

Or 2. an associateís degree and six years of experience as listed below, which must include one year of supervision of subordinate staff;*

Or 3. a bachelorís degree and four years of experience as listed below, which must include one year of supervision of subordinate staff;*

Or 4. a bachelorís and a masterís degree and three years of experience as listed below, which must include one year of supervision of subordinate staff;*

Or 5. a bachelorís degree and a juris doctorate and three years of experience as listed below, which must include one year of supervision of subordinates staff.*

*Qualifying Experience in one or more of the following areas:

-administration of federal, state or locally funded grant programs;

-preparing and processing applications for disaster mitigation/recovery projects;

-processing requests for grant project payments and performing financial reviews required for final payment;

-damage assessment and identification of appropriate assistance funding programs;

-review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agencies.

For informational purposes only, click on the examination number(s) listed below to see the current or previous examination(s) that are used to fill this title.


How to Apply

When this examination is scheduled to be held, the announcement can be found on the Department of Civil Service, Examination Announcements web page. If you do not see an examination currently scheduled please check back on a monthly basis or sign up for announcement notification by email so that you will automatically be notified when new examinations are being offered.

Career Mobility

Career mobility is not just limited to the titles in the Career Ladder, above. Additional movement may be achieved through other examinations, additional education and/or work experience or transfer opportunities. For additional information or clarification of transfer determinations, current State employees should contact the Career Mobility Office. Visit ELMS Online to view established open-competitive, promotion, and transition eligible lists. If you are not a current New York State employee, see Employment Opportunities with New York State and find out how to become a New York State employee.

back to top