Assnt Dir Div Corporations & State Records

Grade 61

New York State has approximately 1 positions* in this title statewide. You may view a breakdown of positions by county. This position exists in State, Department of. View links to all New York State agencies including agencies that have this title. For more information, New York State employees can contact the Career Mobility Office at (518) 485-6199 or (800) 553-1322. If you are not a current New York State employee, you can use the Department of Civil Service Web site to explore possible employment opportunities.

*The number of positions is approximate and represents the number of positions established (both filled and vacant); it is not an indication or reference to position type or duration, or intent to be filled. If you are viewing a trainee title, please note this number reflects the number of positions established at the journey level. Agencies may fill at the trainee level(s) or at the journey level based on employee qualifications. GOT-IT does not provide information on any job postings or job availability. For information on current job postings, please visit State Jobs NY. You may also visit specific New York State Agency websites for information about an agency and its job opportunities.

Career Ladder

A listing of titles that are most commonly used as steps for upward mobility for this title series. The salary schedule for this career ladder is also available.

  1. Assnt Dir Div Corporations & State Records

    Grade 61

  2. Dir Div Corporations & State Records

    Grade 64

Summary of Job Description

Positions in this series direct the examination, filing, and maintenance of numerous documents vital to business and State government including State and local laws, oaths of office, trademarks, certificates of incorporation, and Uniform Commercial Code Article 9 financing statements.

These positions are classified only at the Department of State.

Manages the operating activities of the Division.

- Sets operating policy, as well as unit goals and priorities.

- Evaluates the efficiency and effectiveness of units through direct observation, surveys, and input from Division staff and customers.

- Determines resource allocation within the Division, including the assignment and reassignment of staff to address workload or programmatic needs.

- Answers questions and resolves problems, especially those involving policy matters.

Directs program evaluation and improvement activities.

- Tests and evaluates existing systems to ensure that they are operating efficiently and meeting customer requirements.

- Obtains input from users to determine desired system improvements.

- Oversees the development, testing, and implementation of new systems and procedures to increase program efficiency and streamline operations.

- Reviews and provides input on proposed legislative and procedural changes affecting Corporations and Uniform Commercial Code systems.

Determines staffing needs for the Division and ensures that sufficient personnel and non-personnel resources are available.

- Drafts the annual budget request for the Division.

- Works with Fiscal Management and Human Resources to justify hiring needs and obtains necessary approvals.

- Evaluates training and development needs of staff and arranges for necessary training.

- Prepares requests for purchases of equipment, travel, and training.

Performs the full range of administrative supervisory responsibilities.

View the classification standard for this title, on the Classification and Compensation webpage.

The NYS Title and Salary Plan provides additional information regarding other titles. If there is a classification standard available there will be a link under the column labeled STD. NO. If no link is available there is no classification standard available at this time for that title.

Summary of Minimum Qualifications

Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available on the announcement.

You must take and pass a Civil Service examination to be considered for this position.

One year of permanent competitive service in an administrative position under Section 52.6 of the Civil Service Law at Grade 23 or above.

For informational purposes only, click on the examination number(s) listed below to see the current or previous examination(s) that are used to fill this title.

How to Apply

When this examination is scheduled to be held, the announcement can be found on the Department of Civil Service, Examination Announcements web page. If you do not see an examination currently scheduled please check back on a monthly basis or sign up for announcement notification by email so that you will automatically be notified when new examinations are being offered.

Career Mobility

Career mobility is not just limited to the titles in the Career Ladder, above. Additional movement may be achieved through other examinations, additional education and/or work experience or transfer opportunities. For additional information or clarification of transfer determinations, current State employees should contact the Career Mobility Office. Visit ELMS Online to view established open-competitive, promotion, and transition eligible lists. If you are not a current New York State employee, see Employment Opportunities with New York State and find out how to become a New York State employee.

back to top